Changes to the Shortcuts App in Tahoe

Doesn’t sound like any substantive changes in controlling apps, just access to the AI stuff, though the automation triggers coming over from iOS are certainly welcome.

Shortcuts is still a far cry from AppleScript, and it doesn’t help that they run verrrrry slowly on my Mac Studio. That seems to be an issue with my user profile (migrated from Intel), since they run OK with a fresh user account. But I really don’t wanna go through setting everything up from scratch. :face_with_diagonal_mouth:

Maybe I’ll figure out where the problem is by the time they replace Shortcuts with something else…

I would generally agree that AppleScript has better support for apps, although there are notable exceptions like the Maps app and System Settings. However, this is only a temporary advantage, because Apple is actively adding new features and actions to the Shortcuts app, while letting AppleScript die a slow death by neglect. More importantly for me, basic AppleScript is unable or only has a limited ability to perform simple tasks like manipulating PDF files; recursively getting files of a particular type from a large folder; getting text with OCR; matching text with regular expressions; calculating and formatting the result of number operations; filtering and sorting various objects; utilizing a JSON; and much more. When it comes to performing useful work, the Shortcuts app is easily the match of AppleScript, IMO.

I installed Public Beta 6 of macOS Tahoe yesterday and thought I would add a few comments concerning changes to the Shortcuts app.

The most important change for me is Shortcuts automation. In limited testing, this seems to work well, and there are many useful triggers:

The time of day, alarm stopped, email received from a person, files added to a specified folder, a file modified, external drive connected, Wi-Fi network joined, bluetooth device connected, display connected, Stage Manager turned on, specified app opened or closed, and Do Not Disturb turned on.

I also like the ability of Spotlight Search to run shortcuts by way of Quick Keys. Unfortunately, some shortcuts that run fine by other means report an error when run by way of Spotlight Search. Anyways, this is an important new feature, and it will take some time to learn how best to use it.

One small disappointment is that the Shortcuts menu in the menu bar is now a pop-up instead of a drop-down window. I’m sure I’ll get used to this, and I may use Spotlight Search Quick Keys instead.

I had hoped there would be new shortcut actions for specific apps (like Mail) but that’s not the case. Also, several actions that didn’t work as expected in Sequoia haven’t been fixed.

Fortunately, the public beta doesn’t appear to have broken anything significant. Also, I don’t dislike Liquid Glass as much as I thought I would, and I may keep it with the default settings.

BTW, the following is from the Apple press release, and I’m a bit mystified what they are referrning to. You can run menu commmands of supported apps from Quick Search, but I can’t see how that’s of much use. I guess I’ll learn more as I work with this.

Users can also run shortcuts and perform actions from the menu bar in the app they’re currently working in, all without lifting their hands off the keyboard.

It’s similar to the already existing option to invoke the desired menu via the Help search field in the active app.

The only difference is that it simply didn’t work for me from the new Spotlight (clicking the found menu didn’t do anything in InDesign). The Help menu way does work as usual.

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Thanks Leo. I wasn’t aware of the Help search field.

I seem to recall that this feature had to be supported by the specific app, but I could be wrong about that. An example using Safari, where I just opened Quick Search and typed open.

EDIT. I tested with the FSNotes and Soulver 2 apps, and Quick Search showed and employed menu items for both apps. So apparently this should work with most apps.

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I see, interesting… I only tried InDesign so I guess it depends on the app indeed.

The shortcut dialogs in Tahoe are changed in several respects–most noticeably in that they no longer show the name of the shortcut.

FWIW, I thought I’d give a simple example of the Shortcuts app’s new automation feature. When first opened, a few apps always seem to be on the left side of my screen, and this automation changes the position and size of Script Editor. There’s another dialog not shown in the screenshot where you select the shortcut to run.

It’s a nice convenience to have all automations immediately at hand in the Shortcuts app:

I’m not sure if this is new to Tahoe, but you can now add individual shortcuts to the menu bar. This is done by way of the macOS Tahoe Command Center by selecting Shortcuts from the sidebar.

I’ve been using macOS Tahoe for some time now, and my favorite new feature is the ability to run shortcuts by way of Spotlight search. I mention this because doing this pretty much requires that you give the Spotlight app (which is at /System/Library/CoreServices/Spotlight.app) both Accessibility and Full Disk Access permissions. If you don’t do this, some shortcuts when run by way of Spotlight search will fail either with or without an error message.

A thread in the AppleScript forum (here) contains AppleScripts that get Spotlight Quick Keys and the corresponding shortcuts. I’ve included below a shortcut that does pretty much the same thing.

Quick Keys.shortcut (25.0 KB)

BTW, if I use Spotlight to search for and run a shortcut, and if the shortcut doesn’t already have Quick Keys assigned, Spotlight will automatically add Quick Keys based on the first letter of some words of the shortcut name. So, for example, a shortcut named Copy to External Drive and Overwrite will have the Quick Keys cedo. I did a Google search but couldn’t find how to stop this from happening.

FWIW, if a shortcut is run by way of Spotlight, a notification is placed in the menu bar (see screenshot below). In some circumstances, the notification may remain after the shortcut is finished. I mainly notice this when the shortcut contains an alert dialog, which is cancelled by the user. These notifications can be dismissed individually or removed in bulk by rebooting the computer. I assume this is a bug, as I can’t see any use for the notifications other then as a notification.

I installed macOS 26.1 public beta 4 and thought I’d report on the status of bug fixes in the Shortcuts app. This is after 4 or 5 days of use.

  • Editing text in a Comment action was often not possible, because the cursor would frequently jump to the end of the text and typed characters would simply disappear. I have not encountered this issue since updating.

  • Dragging a new action into a lengthy shortcut would often cause the Shortcuts app to quit with an error. This no longer occurs with my test shortcuts.

  • A shortcut-is-running notification would occasionally remain in the menu bar when the shortcut is run by way of Spotlight. With rare exception, I have not encountered this issue since updating.

  • Running a shortcut on a current selection (e.g. a Shortcuts app folder) by way of Spotlight did not always show the current selection but instead showed the prior selection or nothing at all. This has not been fixed.

  • Running a shortcut on selected text by way of Spotlight caused blank lines between the selected text to be removed. Also, lines of selected text were occasionally merged. In testing with TextEdit, this has not been fixed.

  • Running a shortcut on a current selection or selected text by way of Spotlight did not immediately show the current selection or selected text but but did show the current selection or selected text after 5 seconds or so. This has not been fixed.

In my testing, significant unresolved issues all have to do with running a shortcut on a selection with Spotlight, and an easy workaround is to instead use a Quick Action or Service.

Yesterday I installed macOS 26.1 Release Candidate 1, and everything having to do with the Current Selection feature in Spotlight still seems broken. I thought I might not understand the purpose or operation of the Current Selection feature, but my understanding and Google AI’s understanding are the same (for what that’s worth). I normally don’t post copies of Google AI, but in this case it does a good job of summarizing the use of the Current Selection feature.

On a positive note, the Shortcuts app in macOS 26.1 otherwise seems to work well, and running a shortcut on a Current Selection can be done with a Quick Action.

This is a minor edit of my Quick Keys shortcut included above. I fixed one issue and the new shortcut is marginally faster. I wasn’t able to edit the earlier post that contained this shortcut.

Quick Keys.shortcut (24.9 KB)

I installed macOS 26.2 Public Beta 3, and the issues noted below are the only ones in my testing that have not been resolved. So, little by little things are being fixed.

  • Running a shortcut on a current selection (e.g. a Shortcuts app folder) by way of Spotlight did not always show the current selection but instead showed the prior selection or nothing at all.

  • Running a shortcut on selected text by way of Spotlight caused blank lines between the selected text to be removed. Also, lines of selected text were occasionally merged. Perhaps this is intended behavior.

  • An automation involving an email does nothing.

I installed macOS 26.3 Public Beta 1, and the issues noted below are the only ones in my testing that have not been resolved. Fortunately, except as noted below, running a shortcut on a current selection by way of Spotlight does appear to work correctly now.

  • Running a shortcut on selected text by way of Spotlight causes blank lines between the selected text to be removed. This may be intended behavior.

  • An automation involving an email does nothing.

I also encountered an odd issue which is documented below. I don’t know if this is a new or existing issue, or perhaps I’m doing something wrong. It’s not something that would be encountered often, so I note it FWIW.

Stop and Output Test.shortcut (21.6 KB)

I installed macOS 26.3 Public Beta 3 and this issue seems to be fixed. Email automations are still broken.

I did happen to notice a bug that would seldom be encountered. Exiting a Run AppleScript action with error number -128 will cause the Spotlight window to refuse to run shortcuts for a while. A workaround is to use return instead of error number -128.

I installed the first release candidate of macOS 26.3 and thought I’d summarize possible bugs in the Shortcuts app:

  • Mail automations do not work.

  • A folder automation is not triggered when an empty folder is added to a target folder.

  • The Shortcuts app cannot be used with an App automation. This may be intended behavior.

  • If an error occurs when a shortcut is run by way Spotlight, the Spotlight menu occasionally refuses to run any shortcut for a period of time. This can be reproduced by quitting a Run AppleScript action by way of error number -128.

  • The Receive Input from Spotlight option doesn’t work well or at all in some circumstances.

When all is said and done, though, the Shortcuts app in the release candidate works well. And, for me, shortcut automations and the ability to run shortcuts by way of Spotlight Quick Keys are great new features.

I was curious what issues other users were having with the Shortcuts app in macOS 26 (Tahoe) and did a Google search. I’ve quoted below the issues identified by Google AI, followed by my comments. I’m currently running macOS 26.4 Public Beta 3.

Editor Freezing/Crashing: The Shortcuts editor frequently crashes, particularly when tapping on magic variables or dragging actions into long shortcuts.

I used to encounter this issue occasionally but no longer.

Variable Data Not Updating: Edited variable values or fields (especially in “Get value for key”) often do not update, requiring users to click off the action, click back, or reopen the shortcut.

“Repeat Items” Failure: The editor sometimes fails to allow selection of specific variables within “Repeat with Each” loops, defaulting to just showing “Repeat Item”.

I do occasionally encounter both of the above issues, and it appears that the shortcuts editor doesn’t update or refresh when changes are made to a shortcut. A workaround–which is effective in almost every instance–is to close then open the shortcut in the shortcuts editor. Running the shortcut would also seem a possible workaround, but that seldom works for me.

“Run Shell Script” Lags: Typing in “Run Shell Script” actions can be sluggish, with characters failing to appear or the cursor jumping to the end of the line.

I used to encounter this issue in various actions on a regular basis. I still encounter this issue occasionally, but only when the shortcut is long and I’ve been editing it for an extended period of time. Closing and opening the shortcut fixes the issue.

“Get What’s on Screen” Errors: This action fails consistently with OSStatus error -1712, even with proper system permissions.

I frequently use the Get What’s on Screen feature with the Preview and Safari apps, and this works reliably. The biggest issue IMO is that very few macOS apps support this feature.

Spotlight/Menu Bar Issues: Shortcuts run via Spotlight sometimes leave a “shortcut is running” notification in the menu bar and fail to correctly recognize the currently selected file or text in Finder.

This is two issues. I used to have the “shortcut is running” issue, but, with rare exception, that’s no longer the case. The ability to get selected items (text, files, etc) by way of Spotlight has never worked reliably for me, and I simply stopped using it.

Slow File Operations: “Open File” actions with large files, which used to work instantly, can take several minutes to execute.

I’ve never encountered this issue, but I seldom use the Open File action.

Automation Failures: Some shortcuts that run perfectly when initiated manually fail when triggered by automations (e.g., “When I Get a Message”), reporting that the “input could not be processed”.

I’ve never encountered this precise issue. However, several automations do not work at all or as expected (e.g. Mail), and I only use a few automations (e.g. Time of Day and App).

App Shortcut List Management: When creating custom app-specific shortcuts, the list of installed apps is unsorted and lacks a search function, making it difficult to find specific apps.

I’m not sure what this refers to. I tested a few actions that present a list of apps (e.g. Open File and Open App), and they sorted the list of apps properly and had a working search function.

Keyboard Remapping (Beta 26.4): In the 26.4 beta, there are reports that key remapping tools (like Karabiner Elements) fail to work on internal MacBook keyboards, affecting custom keyboard shortcuts.

I don’t use a keyboard remapping utility, although I do use FastScripts without issue. The Add Keyboard Shortcut option has never worked reliably for me, and I find FastScripts to be a more reliable, if somewhat time-consuming, alternative.

A General Comment by Google AI: Users have reported that these issues seem to have worsened in the macOS 26 (Tahoe) cycle compared to previous versions, with the editor often being more problematic than the execution of the shortcuts themselves.

Overall, the Shortcuts app and the shortcuts editor have gotten more reliable for me. However, significant changes were made to the Shortcuts app in macOS 26, so it’s not surprising there are more bugs. I agree that the shortcuts editor is problematic and that the execution of shortcuts is generally reliable.

BTW, in macOS 26.4, a new bug was introduced that causes the Shortcuts app to crash when opening and installing a saved shortcut file. This only appears to happen with longish shortcuts that are signed for people who know me. Workarounds are to drag-and-drop the shortcut file on the Shortcuts app and to sign the shortcut for anyone.

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